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System Requirements

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Browser Requirements

  • Chrome 90+ (recommended)
  • Firefox 88+
  • Safari 14+
  • Edge 90+

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Network Requirements

  • Stable internet connection
  • Access to accassistant.com domain
  • Ports 80 and 443 open for HTTPS traffic

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Account Creation

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Registration Options

  1. Visit accassistant.com/signup
  2. Enter your email address
  3. Create a strong password
  4. Verify your email address
  5. Complete your profile

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Organization Configuration

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Basic Settings

Configure your organization’s fundamental settings:
  • Name: Your company or firm name
  • Type: Corporation, LLC, Partnership, etc.
  • Tax ID: Federal tax identification number
  • Address: Primary business address
  • Contact Information: Phone, email, website
  • Start Month: Beginning of your fiscal year
  • End Month: End of your fiscal year
  • Period Close Dates: Monthly, quarterly, or annual
  • Timezone: Your business timezone
  • Base Currency: Primary currency for transactions
  • Additional Currencies: For multi-currency support
  • Date Format: MM/DD/YYYY or DD/MM/YYYY
  • Number Format: Decimal and thousand separators

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User Roles & Permissions

AccAssistant supports three primary roles:
RolePermissionsBest For
AdminFull access to all features, user management, settingsOrganization owners, senior partners
AccountantCreate/edit transactions, generate reports, manage workflowsStaff accountants, bookkeepers
ViewerRead-only access to reports and dataClients, auditors, stakeholders

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Chart of Accounts Setup

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Account Structure

AccAssistant uses a flexible account numbering system: 
1000-1999: Assets
2000-2999: Liabilities  
3000-3999: Equity
4000-4999: Revenue
5000-5999: Cost of Goods Sold
6000-7999: Operating Expenses
8000-8999: Other Income/Expenses
9000-9999: Non-Operating Items

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Import Methods

Code,Name,Type,Category,SubCategory,ReportCode
1000,Petty Cash,Asset,Current Asset,Cash,CASH
1010,Checking Account,Asset,Current Asset,Cash,CASH
1020,Savings Account,Asset,Current Asset,Cash,CASH
1200,Accounts Receivable,Asset,Current Asset,Receivables,AR
1500,Inventory,Asset,Current Asset,Inventory,INV

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Entity Management

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Multi-Entity Setup

For organizations managing multiple entities:
  1. Parent Organization: Set up the main organization first
  2. Subsidiaries: Add child entities with relationships
  3. Consolidation Rules: Define how entities roll up
  4. Inter-company Accounts: Set up elimination entries

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Entity Configuration

Each entity requires:
  • Legal name and DBA
  • Tax identification
  • Address information
  • Bank account assignments
  • Reporting currency
  • Consolidation settings

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Bank Connection Setup

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Plaid Integration

Plaid integration provides secure, real-time access to over 10,000 financial institutions.
1

Navigate to Bank Accounts

Go to General Ledger → Bank Accounts
2

Add New Connection

Click Connect Bank Account and select Plaid
3

Search Institution

Search for your bank or credit union
4

Authenticate

Enter your online banking credentials securely
5

Select Accounts

Choose which accounts to sync with AccAssistant
6

Configure Sync

Set sync frequency and transaction history depth

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Manual Import Configuration

For banks not supported by Plaid:
  1. Download Format: Configure expected file format (CSV, OFX, QBO)
  2. Field Mapping: Map bank columns to AccAssistant fields
  3. Import Schedule: Set up regular import reminders
  4. Validation Rules: Define rules for duplicate detection

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Dimension Setup

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Understanding Dimensions

Dimensions provide additional ways to categorize and analyze your financial data:
  • Department: Track by business unit
  • Project: Monitor project profitability
  • Location: Analyze by geographic region
  • Cost Center: Allocate overhead costs
  • Custom: Create your own dimensions

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Configuration Steps

  1. Navigate to General Ledger → Dimensions
  2. Click Add Dimension Type
  3. Define dimension structure
  4. Create dimension values
  5. Set default assignments

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Initial Data Import

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Historical Data

Import your historical financial data to maintain continuity:
Always backup your data before importing. Test imports with a small dataset first.

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Import Checklist

  • Opening balances by account
  • Outstanding invoices (AR)
  • Unpaid bills (AP)
  • Bank reconciliation status
  • Fixed asset register
  • Depreciation schedules
  • Vendor and customer lists
  • Historical transactions (optional)

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Workflow Configuration

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Approval Workflows

Set up approval chains for:
  • Journal entries above certain amounts
  • Vendor payments
  • Customer invoices
  • Month-end close procedures

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Notification Settings

Configure alerts for:
  • Pending approvals
  • Bank sync issues
  • Unusual transactions
  • Report generation
  • System maintenance

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Security Settings

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Two-Factor Authentication

We strongly recommend enabling 2FA for all users with financial access.
  1. Go to Settings → Security
  2. Enable Two-Factor Authentication
  3. Choose method: SMS or Authenticator App
  4. Follow setup instructions
  5. Save backup codes securely

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Session Management

  • Idle timeout: 15 minutes (configurable)
  • Remember device: Optional 30-day trust
  • IP restrictions: Limit access by IP range
  • Login history: Track all access attempts

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Next Steps

After completing initial setup:

Import Transactions

Begin importing your financial data

Configure Automations

Set up AI-powered automation rules

Train Your Team

Get your team up to speed