> ## Documentation Index
> Fetch the complete documentation index at: https://docs.accassistant.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Preparer → Reviewer → Approver

> Understanding the journal entry approval workflow

Understanding the roles in the journal entry approval process.

## Workflow Stages

1. **Draft** - Entry being prepared
2. **Pending** - Submitted for review
3. **Approved** - Posted to ledger
4. **Rejected** - Returned for corrections

## Roles

### Preparer (Accountant)

* Creates journal entries
* Submits for approval
* Corrects rejected entries

### Approver (Manager)

* Reviews pending entries
* Approves or rejects
* Provides feedback

## Process Flow

1. Accountant creates entry
2. Submits for approval
3. Manager reviews
4. Approves (posts) or rejects (returns)

## Key Rules

* Users cannot approve their own entries
* Approved entries cannot be edited
* All actions are tracked in audit trail

## Next Steps

* [Set up approval workflows](./approval-workflow)
* [Configure notifications](./notifications-alerts)
* [Create journal entries](/journal-entries/create-journal)